Admin Contractor (3-Month Contract) - Immediate Start
Job Overview
We are looking for an experienced Admin Contractor to provide temporary coverage for office administration, facilities coordination, and culture-related support. This role will support the smooth day-to-day operations of our Singapore offices and assist with procurement and logistics for internal events.
The ideal candidate is hands-on, detail-oriented, and comfortable executing operational and administrative tasks in a fast-paced environment.
Key Responsibilities
Office Administration & Facilities Support
- Support daily office operations for two Singapore offices to ensure a productive and well-maintained workspace.
- Manage office supplies, basic equipment needs, and coordinate with existing vendors and service providers.
- Liaise with building management on routine office matters, maintenance requests, and access-related issues.
- Assist in ensuring basic health and safety standards are followed in both office locations.
Culture & Event Support
- Provide execution support for culture-building initiatives, employee engagement activities, and internal events.
- Assist with event-related procurement, including vendor coordination, purchase tracking, and logistics.
- Support HR and leadership in the preparation and coordination of internal events, town halls, and celebrations.
- Help maintain a welcoming office environment aligned with HashKey Capital's culture and values.
Administrative & Operational Support
- Support travel arrangements, expense coordination, and logistics for team members when required.
- Handle day-to-day administrative tasks such as scheduling, document preparation, filing, and tracking.
- Assist with onboarding and offboarding administrative tasks in coordination with HR (e.g. access cards, equipment setup).
- Provide ad-hoc administrative and operational support to cross-functional teams as needed during the contract period.
Qualifications & Requirements
- 2-4 years of experience in office administration, facilities support, or a similar administrative role.
- Comfortable working in a fast-paced environment.
- Strong organisational skills with the ability to manage multiple tasks and follow existing processes.
- Experience coordinating with vendors and handling basic procurement or office related expenses.
- Good communication and interpersonal skills to work with internal stakeholders and external vendors.
- Proficient in Microsoft Office experience with tools such as DocuSign is a plus.
- Fluent in English Mandarin is an advantage due to frequent communication with Mandarin-speaking stakeholders.
