Job Summary:
The Administrative Clerk provides essential clerical and administrative support to ensure the efficient operation of the office. This role involves handling routine tasks such as data entry, filing, answering phones, and assisting staff with administrative needs. The ideal candidate is organised, detail-oriented, and proficient in basic office software.
Key Responsibilities:
- Perform general clerical duties, including photocopying, scanning, filing, and mailing documents.
- Maintain and update physical and digital records, databases, and filing systems.
- Answer, screen, and direct phone calls in a professional manner.
- Assist in scheduling appointments, meetings, and maintaining calendars.
- Prepare and edit correspondence, reports, and presentations as needed.
- Handle incoming and outgoing mail, emails, and faxes.
- Order and maintain office supplies inventory.
- Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
- Provide support to other departments as required.
- Ensure confidentiality and security of sensitive information.
Qualifications & Skills:
- Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment.
- Excellent verbal and written communication skills.
- Attention to detail and problem-solving ability.
- Ability to multitask and work in a fast-paced environment.
