Admin Assistant

We are seeking a proactive and organised AdministrativeAssistant to support the daily operations of our law firm. The ideal candidateis detail-oriented, able to manage multiple tasks efficiently, and possessesstrong communication skills. This role plays a critical part in ensuring smoothworkflow across the firm and providing administrative support to lawyers andthe wider team.

We can expect the start date to be 1 March 2026.

Key Responsibilities

Administrative & Office Support

(a) Manage front-desk duties, including answering calls, handling enquiries, greetingclients, and coordinating appointments.

(b) Maintain office supplies, stationery, and inventory liaise with vendors on procurement and servicing.

(c) Handle incoming and outgoing mail, courier arrangements, and document deliveries.

Document & File Management

(a) Assist with preparation, formatting, and proofreading of legal documents, correspondence, and client communications.

(b) Maintain organised filing systems (physical and electronic) in accordance with firm policies and confidentiality obligations.

(c) Scan, photocopy, collate, and archive documents as required.

Client & Case Support

(a) Coordinate and schedule client meetings, mediations, hearings, and conference calls.

(b) Assist lawyers with compiling bundles, filing court documents, and other case-related administrative tasks.

(c) Track deadlines and ensure timely reminders for filings and appointments.

Operational Support

(a) Assist with billing administration, issuance of invoices, and follow-up on payments.

(b) Support HR and operational tasks (onboarding, document management, staff logistics) where necessary.

(c) Help plan and coordinate firm events, training sessions, and administrative initiatives.

Qualifications & Requirements

(a) Prior administrative experience preferred experience in a law firm or professional services environment is an advantage.

(b) Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

(c) Good written and verbal communication skills.

(d) Strong organisation, time-management, and multitasking abilities.

(e) High level of professionalism, and commitment to client confidentiality.