Job Title: Admin Assistant
Location: Changi Business Park, Singapore
Employment Type: Full-time
Working Arrangement: 4 days in office + 1-day WFH
Salary Range: SGD 2000 - 2500 per month
Job Overview: We are looking for an Admin Assistant to support our group of companies with day-to-day administrative, HR coordination, and project-related tasks. The ideal candidate is organized, proactive, and able to manage multiple responsibilities with accuracy and professionalism
Key Responsibilities:
- Handle work pass / visa applications (EP, S Pass, WP) for employees across the group of companies
- Manage timesheet submissions, tracking progress, and following up with employees
- Coordinate education verification, background checks, and onboarding formalities
- Liaise with new hires to collect required documentation and ensure smooth onboarding
- Maintain and update employee records, HR trackers, and documentation repositories
- Provide high-level administrative and coordination support to HR and project teams
- Prepare reports, documentation, and assist in general office administration
- Support ad-hoc HR, administrative, and project activities as required
Requirements
- 1-3 years of experience in administrative or HR coordination roles
- Basic understanding of Singapore work pass processes is an advantage
- Strong communication, coordination, and follow-up skills
- Proficient in MS Office (Excel, Word, Outlook)
- Able to handle confidential information professionally
- Detail-oriented, organized, and capable of working independently
