Admin Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Responsibilities

Answer and direct phone calls

Organize and schedule appointments

Receive, sort and distribute the mail

Maintain contact lists

Reply to email, telephone or face to face enquiries

Maintain computer and manual filing systems

Prepare and monitor invoices

Ad hoc job duties as assigned

Requirements

Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and fax machines

Proficiency in MS Office

Excellent time management skills and the ability to prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

Required to speak English and Mandarin to liaise with Mandarin-speaking customers.

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