Job Description
We are an established F&B brand seeking a proactive and organised Admin Assistant to support our HR and operations functions.
Key Responsibilities:
- Handle work pass applications, issuance, renewals and cancellations.
- Engage with employment agencies for staff hiring when needed.
- Register and manage employees profiles and timesheets in QUICKHR.
- Liaise with government agencies (MOM, IRAS, etc.) as required.
- Arrange course registration/renewals for new/existing employees when needed.
- Maintain accurate filing of documents (hardcopy and SharePoint).
- Prepare and submit monthly pest control and bi-monthly deep cleaning reports to HQ.
- Assist with annual renewals (insurance policies, fire extinguisher calibration, electrical installation licence, SFA licence, pest control and floor trap maintenance).
- Coordinate supply replenishment/purchasing for outlets when needed.
- Assist with year-end bookkeeping and IRAS submissions when needed.
- Respond to phone calls, WhatsApp messages and emails promptly.
- Seek approval from Manager/Director on financial & HR matters.
- Perform other ad-hoc duties such as arranging repairs/services for outlets.
Working Hours:
Monday-Friday 9:00 am-6:00 pm (5 days)
Workplace Location:
9@Tagore, Postal Code 787472
Nearest MRT Station: Lentor MRT (TE5)
Bus No: 138, 167, 169, 860, 980
Requirements:
- Strong problem-solving and multitasking skills.
- Able to work in a fast-paced environment.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Bilingual in English and Chinese (to liaise with Chinese-speaking colleagues and external partners).
Additional Information / Other Remarks
- We welcome applications from Singapore Citizens and Permanent Residents.
- This role does not have Work/Employment Pass sponsorship.
