Admin Assistant

1. General Administration

• Manage day-to-day office operations, filing systems, and correspondence.

• Handle incoming calls, emails, and enquiries professionally.

• Maintain office supplies, equipment, and inventory.

2. Project Documentation & Coordination

• Prepare, update, and maintain project documents such as purchase orders

• Coordinate with site supervisors, engineers, subcontractors, and consultants on administrative matters.

3. HR & Manpower Support

• Assist in managing foreign worker matters such as medical check-ups, training records, and accommodation arrangements.

• Maintain staff attendance records and site manpower lists.

• Support onboarding of new staff.

4. Procurement & Finance Support

• Issue and process purchase orders (POs), delivery orders (DOs), and invoices.

• Source and liaise with suppliers for quotations.

• Assist in monitoring project expenses and maintaining cost records.

• Support preparation of monthly reports and claims.

5. Compliance & Safety Support

Maintain records for audits, MOM inspections, and ISO documentation.

Skills & Requirements

• GCE O/A Levels, NITEC, Higher NITEC, or Diploma in Business Administration or related fields.
• At least 1-2 years of administrative experience construction industry experience is an advantage.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong organization, coordination, and time-management skills.
• Able to multitask and work independently.
• Good communication skills and attention to detail.