Admin Assistant (Projects)

Koon Seng Engineering & Construction is a specialist subcontractor in plumbing & sanitary, auto-irrigation and rainwater harvesting systems, running about 30 concurrent projects across Singapore.

We are looking for an Admin Assistant to support our project teams with administrative work. This is a part-time, office-based role of about 30 hours a week, with core hours of 10 a.m. to 3 p.m. and the remaining hours flexible. You will own the project paperwork, so our engineers can focus on the work on site.

Responsibilities

Site access and safety documents

• Prepare and submit worker documents to main contractors for site access (worker lists, work permit copies, safety course certificates, insurance)
• Submit safety documents requested by main contractors (risk assessments, safe work procedures, permits-to-work) and follow up until accepted
• Maintain a tracker of worker certificate and permit expiry dates and flag upcoming expiries

Document control

• File incoming documents (drawings, delivery orders, site instructions, test reports, correspondence) into project folders
• Print and prepare drawing sets and document packs for project teams

Project support

• Compile supporting documents for monthly progress claims
• Handle calls and emails from main contractors and suppliers and route them to the right person

Requirements

• GCE N/O Level, ITE, Diploma or equivalent
• Organised and detail-oriented, able to manage documents across multiple projects
• Proficient in Microsoft Word and Excel comfortable with email and PDF tools
• Working English, written and spoken
• Fresh school leavers and those returning to work are welcome prior admin experience in construction is an advantage