Admin Assistant (Pasir Panjang, 4 Months)

Job Scope:
. Manage internal and external stakeholder engagements, including meeting coordination and calendar management.

. Arrange logistics for key stakeholder events, including healthcare provider forums and consultations, through both virtual and in-person sessions.

. Manage public enquiry mailboxes (triaging, drafting replies, and responding to enquiries), and disseminating official documents to relevant stakeholders.

. Assist the team in conducting basic quantitative and qualitative data analysis (e.g., analysing public enquiries received by the division and identifying recurring topics of interest).

. Track deadlines, deliverables, and milestones to ensure adherence to project timelines.

. Assist in designing communication materials, such as infographics.

. Perform other administrative tasks as assigned, including data entry, collation, and updating Excel databases (e.g., contact lists).

Working Arrangement: Imm till Aug 2026
Location: Pasir Panjang (Labrador Tower)
Working Hours: Mondays to Thursdays: 8.30am to 6pm, Fridays: 8.30am to 5.30pm (with one hour lunch break)
Salary: $12.53 - $13.60 per hour

Requirements:
. Administrative support, including organizing meetings, data entry, and collation, as well as proficiency in virtual meeting platforms such as Zoom and Microsoft Teams.

. Basic Excel analytical skills, including the use of filter functions, VLOOKUP, calculating averages/sums, plotting graphs, and preparing tables/charts. Knowledge of pivot tables is an added advantage.

. Comfortable working with large datasets in Excel.

. Detail-oriented and meticulous.

. Strong written and verbal communication skills.

. Good project management skills, with the ability to handle multiple tasks concurrently under tight deadlines.
. Ability to work independently with minimal supervision as well as collaboratively within a team.

. Willingness to learn and acquire new skills.

. Good-to-Have Skills (Training Provided):

. Experience in organising and managing stakeholder engagement sessions.

. Experience in customer service and handling public enquiries and feedback.

. Experience in website maintenance.

. Basic graphic design skills (e.g., Canva).

EA License No.: 96C4864 (Shanice Lim Xin Ni)

Reg. No.: R22110485