We are looking for a responsible and organised Admin Officer to support our Facilities Management (FM) operations. The role provides administrative and coordination support to site and operations teams, ensuring smooth day-to-day operations and proper documentation.
Key Responsibilities
- Provide administrative support to FM operations and site teams
- Prepare, manage, and maintain operational documents, reports, and records
- Assist in work order processing, service reports, and submission documents
- Coordinate with operations, engineering teams, and subcontractors on admin matters
- Support procurement documentation, purchase requisitions, and invoice tracking
- Maintain proper filing, document control, and audit records
- Schedule meetings, prepare minutes, and follow up on action items
- Support manpower records, attendance tracking, and general office administration
Requirements
- Diploma or Certificate in Business Administration or related field
- Minimum 1-3 years of administrative experience
- Experience in Facilities Management, engineering, or construction environment preferred
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Good organisational and communication skills
- Able to work independently and handle multiple tasks
