Admin Assistant

Responsibilities

• Issue purchase orders accurately to ensure correct transaction processing
• Prepare accurate quotations and invoices to support the sales department in client billing
• Coordinate with suppliers to schedule deliveries and ensure timely receipt of goods and services
• Track client maintenance hours and arrange on-site checks according to contract agreements
• Follow up on and maintain existing client contracts to ensure compliance and service continuity
• Maintain simple bookkeeping of expenses using QuickBooks for accurate financial records
• Manage inventory of stationery and pantry supplies to maintain optimal stock levels and control costs
• Respond promptly and professionally to phone enquiries to support customer service
• Prepare monthly payslips and calculate overtime to ensure accurate and timely employee compensation
• Monitor outstanding receivables and process payments to maintain healthy cash flow
• Coordinate recruitment activities by screening candidates, arranging interviews, and preparing onboarding documentation for new hires
• Perform additional tasks as assigned by the reporting manager to support team operations