Job Title: Administrative Assistant

Company: Maranatha Contractors Pte Ltd

Industry: Construction

Employment Type: Full-Time

Location: Woodlands

About Maranatha Contractors Pte Ltd

Maranatha Contractors Pte Ltd is a trusted workforce solutions and subcontracting specialist. We support various industries by providing reliable skilled personnel and site operational support. We are looking for a meticulous and organized Administrative Assistant to join our team to handle essential finance, timecard management, and payroll operations.

Key Responsibilities

• Timecard Management:

  • Issue, collect, and verify weekly/monthly worker timecards and site timesheets.

  • Check for accuracy in attendance, regular hours, overtime, and supervisor sign-offs.

  • Follow up with site supervisors or project coordinators on missing or unclear time records.

• Invoicing & Billing:

  • Tally verified timecards against client contract rates to generate accurate invoices.

  • Prepare and issue client invoices in a timely manner.

  • Maintain proper records of all outstanding and completed billings.

• Payroll Processing:

  • Calculate salaries, overtime rates, allowances, and deductions based on verified timecard data.

  • Assist in processing salary payments for workers accurately and on schedule.

  • Maintain updated records of worker bank details, payment receipts, and payment histories.

• General Administration:

  • Maintain clean, organized digital and physical filing systems for timecards, invoices, and payroll records.

  • Handle basic internal and external queries regarding billing, hours, or pay.

  • Provide general administrative support to the management team as needed.

Requirements & Qualifications

• Experience: 1-2 years of experience in administrative, basic accounting, or payroll roles. (Experience in construction, subcontracting, or manpower management industries is an advantage).

• Skills:

  • Proficient in MS Excel (vlookup, basic formulas for hours and pay calculation) and word processing software.

  • High level of accuracy, attention to detail, and comfort working with numbers.

  • Strong organizational and time-management skills to meet strict weekly/monthly billing and payroll deadlines.

• Attributes: Reliable, honest, and capable of maintaining strict confidentiality regarding payroll and company records.