ADMIN ASSISTANT - LOGISTIC

Safety

. To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.

. To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risk.

Description

. Perform administrative duties to support the logistics department.

. Monitor and ensure all transactions are updated.

. Keeping accurate records, tracks and update the status of incoming & outgoing goods.

Responsibilities

. To have and maintain good daily attendance and punctuality.

. To update team member at least 2 working days in advance before going for leave, in order to minimize downtime.

. Save all the inbound DO to Logistics inbound DO File (H:LogisticsInbound) when received scan DO.

. Check the correct quantity and type of goods received in DO, ensure tally with System PO.

. Do RCN upon receipt of inbound DO after Logistics & QC done checking.

. Check with Logistics / Procurement if there is any discrepancies eg. wrong PO#, P/N quoted, quantity in DO differ / exceed System PO, etc.

. Do RCN upon request from Accounts / Procurement / Sales Admin.

. Save unsigned RCN to (H:LogisticsInboundRCNUnsign RCN) for immediate supervisor to double check, ensure everything tally & sign RCN.

. Update RCN# in the Logistics inbound supplier DO file (H:LogisticsInbound).

. Transfer signed RCN to Accounts folder (H:Account1. Invoice from SupplierYr 2024).

. Save completed outbound DO to Delivery order folder when received scan DO (H:LogisticsDelivery Order).

. Update the pick status in the SAGE Bin Tracking as completed when orders has been completed.

. Read and reply emails.

. Support Logistics in stock take posting

Requirement

. Preferably Higher secondary/ Pre-U/ A level/ College/ Diploma/ Advanced/ Higher/ Preferably Graduate Diploma/ Office Skill Certificate or equivalent

. Preferably computer literate in MS Office Word, Excel and PowerPoint

. Preferably with a positive attitude with good interpersonal skills

. Preferably able to work in a dynamic and fast paced environment