Job Description

Position: Admin / Assistant (F&B)

We are looking for a responsible, organised and detail-oriented Admin Assistant to support the daily administrative and human resource functions of our F&B company.

Job Responsibilities

. Perform general administrative duties, filing, data entry and document preparation
. Maintain employee records, attendance, leave and medical certificate records
. Assist with monthly payroll preparation, including overtime, allowances, deductions and CPF records
. Prepare employment contracts, staff letters and HR-related documents
. Assist with Work Permit / S Pass applications, renewals and other MOM administrative matters
. Coordinate employee onboarding and offboarding documentation
. Assist with recruitment, interview scheduling and new-hire documentation
. Prepare and maintain invoices, purchase orders, delivery orders and supplier records
. Maintain company licences, certificates and renewal records
. Assist with SFA, MUIS/Halal and other regulatory documentation where required
. Liaise with restaurant outlets, suppliers, landlords and external parties
. Maintain and update Excel spreadsheets, reports and company records
. Carry out simple data migration and transfer of existing records during the initial handover period
. Monitor office supplies and arrange administrative purchases where necessary
. Handle incoming calls, emails and general office enquiries
. Provide administrative support to management and restaurant operations
. Perform other ad-hoc administrative duties as assigned

Requirements

. Minimum GCE N/O Level, Diploma or equivalent
. Previous administrative, HR or payroll experience preferred
. Must be proficient in Microsoft Excel and comfortable handling spreadsheets, formulas and basic data organisation
. Comfortable carrying out simple data migration and transferring information between existing files/systems
. Experience in the F&B industry is an advantage
. Knowledge of CPF, MOM and Work Permit procedures is an advantage
. Able to communicate in English and Mandarin to liaise with English- and Mandarin-speaking staff and suppliers
. Organised, responsible and able to work independently
. Good attention to detail and comfortable handling confidential employee information

Working Arrangement

. Working hours can be flexible and may be discussed based on operational requirements
. Suitable for candidates who are able to manage their time independently and complete assigned tasks on schedule
. Salary will be commensurate with experience
. Salary increment and career progression opportunities are available based on performance, reliability and ability to take on additional responsibilities

Working Location: Bishan / Marymount / Pemimpin
Working Hours: Flexible / To be discussed
Salary: $2000-$2500