Admin Assistant

Emmanuel Construction is a leading construction company dedicated to providing reliable, skilled, and general workforce solutions to major construction projects across the region. We pride ourselves on efficiency, compliance, and maintaining strong relationships with our clients and workforce.

We are seeking a detail-oriented, proactive, and motivated Admin Assistant (Construction Sector) to join our fast-paced operations and support our core administrative team.

Position Overview

• Role: Admin Assistant (Construction Sector)

• Department: Administration & Operations

• Duration: 6 months, extendable

• Type: Full Time

Key Responsibilities

As an Admin Assistant (Construction Sector), you will get hands-on experience in the backbone of construction operations. You will directly assist the admin team with daily high-priority tasks, including:

• Timecard Collection & Verification: Gather daily/weekly timecards from site supervisors, ensuring accuracy in recorded hours before forwarding them for payroll processing.

• Billing & Invoicing Support: Assist in drafting client invoices, cross-referencing timesheets with contractual rates, and maintaining neat billing records.

• Compliance & Permit Tracking: Monitor foreign worker work permits, S-Passes, or other relevant work passes. Maintain a tracking sheet to flag upcoming expiries and assist in preparation for renewals.

• Data Entry & Document Management: Update the internal database with worker profiles, project assignments, and contact details. Ensure digital files are organized and easily accessible.

• General Admin Support: Assist with answering routine phone inquiries, drafting emails, and providing general support to the operations and HR teams as needed.

Required competencies and certifications

Technical Skills: Proficiency in Microsoft Office (especially Excel for tracking and data entry). Comfort learning new software quickly.

Attention to Detail: High level of accuracy is crucial when handling numbers, billing, and legal expiry dates.

Ability to Maintain: Confidentiality when handling sensitive information

Experience or interest in the construction or manpower recruitment industry is a plus, but not required!