Admin Assistant (Contract - Renewable)

Working Hours: 8.30am to 5.30 pm
Location: Ang Mo Kio

Contract Period : 12 months (renewable), depends on performance

Job Description

The successful candidate will assist with day-to-day office administration, basic bookkeeping, documentation, and coordination to ensure the office runs smoothly.

Key Responsibilities

Basic Accounts

Handle basic accounting and bookkeeping duties.
Prepare and issue invoices and payment documents.
Record and maintain receipts, invoices, and other financial documents.
Assist with accounts receivable.
Follow up on outstanding payments and prepare SOA
Perform basic data entry for accounting records.
Assist in preparing & submission reports for monthly accounts
Maintain proper filing of financial records.

General Administration

Handle general office administrative duties.
Prepare Sales Order & Work Order .
Manage filing, scanning, printing, photocopying and data entry.
Handle incoming emails, phone calls and general enquiries.
Assist with scheduling, correspondence and office coordination.
Maintain office supplies and place orders when required.
Prepare quotations, purchase orders and other administrative documents.
Assist other staff with ad-hoc administrative tasks.
Ensure office records and documents are properly maintained.

Requirements

• Minimum 1-2 years of relevant administrative or accounts experience preferred.
• Basic knowledge of bookkeeping and accounting procedures.
• Comfortable using Microsoft Office, Excel and email.
• Experience with accounting software such as Autocount is an advantage.
• Good attention to detail and accuracy.
• Organised, responsible and able to work independently.
• Good communication and interpersonal skills.
• Those who can start immediately will be highly preferred