Admin Assistant

Job Description

Position: Admin Assistant
Company: Churros Republic
Employment Type: Full-time

Role Overview

The Admin Assistant provides administrative and operational support to ensure the smooth day-to-day functioning of Churros Republic's office and outlet operations. This role plays a key part in documentation, coordination, reporting, and compliance across finance, HR, and operations.

Key Responsibilities

1. Administrative & Office Support

• Handle general administrative duties including filing, data entry, document management, and correspondence.

• Maintain organised digital and physical records for company documents, contracts, and licences.

• Coordinate office supplies, stationery, and administrative requirements.

2. Operations & Outlet Support

• Support outlet operations with documentation such as SOPs, forms, checklists, and reports.

• Assist in coordinating maintenance requests, service appointments, and operational follow-ups.

• Liaise with outlets to collect daily, weekly, and monthly operational data where required.

3. Finance & Accounting Support

• Assist with invoice processing, filing of supplier documents, and basic accounts administration.

• Support preparation of payment summaries and documentation for finance review.

• Track expenses, petty cash records, and supporting documents.

4. HR & Manpower Administration

• Assist with staff documentation including employment contracts, work passes, levy bonds, and personal files.

• Maintain accurate employee records and update HR trackers.

• Support onboarding and offboarding processes (documentation, access, uniform records).

5. Compliance & Regulatory Support

• Assist in tracking licence renewals, permits, insurance, and statutory requirements.

• Maintain compliance checklists and remind relevant stakeholders of upcoming deadlines.

• Support audits and inspections by preparing required documentation.

6. Reporting & Coordination

• Prepare simple reports, summaries, and trackers for management review.

• Coordinate with internal teams (operations, finance, HR) and external parties (vendors, landlords, authorities).

• Follow up on pending actions and ensure timely completion.

Requirements & Qualifications

• Minimum 1-2 years of experience in an administrative or office support role, preferably in F&B or retail.

• Proficient in Microsoft Office (Excel, Word, email).

• Strong organisational and documentation skills.

• Basic understanding of finance, HR, or operations administration is an advantage.

• Detail-oriented, reliable, and able to handle confidential information professionally.

Key Competencies

• Attention to detail and accuracy

• Time management and organisation

• Clear communication skills

• Ability to multitask and prioritise

• Proactive and responsible attitude