Admin Assistant - Boon Lay

Contract Period: From 1 Dec 2026 to 31 Dec 2028

Working hours:
. Mondays to Thursdays: 8:00am to 5:00pm, inclusive of 1/2-hour lunch break.
. Fridays: 8:00am to 4:30pm, inclusive of 1/2-hour lunch break.
. Service not required on Saturdays, Sundays and gazetted public holidays

Scope of services:

Reception Duties:
. Greet and assist walk-in visitors, students, and parents in a courteous and professional manner.
. Handle general enquiries at the front counter and direct individuals to appropriate personnel or departments.

Phone and Communication Handling:
. Answer and manage incoming phone calls promptly and professionally.
. Take and relay accurate messages, transfer calls, and respond to basic enquiries.

First Aid Support:
. Provide first aid and health support to unwell or injured students.
. Maintain sickbay records.
. Maintain records of medical supplies and put in request for the purchase of the supplies accordingly.
. Notify parents/guardians in the event of illness or injury and arrange student pick up as necessary.

Administrative Support:
. Perform general office support duties such as filing, data entry, photocopying, registering of delivered items to school and mail distribution.
. Assist in the recording of students late coming, early releases and students in sickbay.
. Perform occasion chaperon duties for students to events outside of school, including accompaniment of injured students to hospital.
. Any other ad-hoc administrative support required by the school.

Qualifications, Skills and Experience:

. The Personnel shall possess a minimum qualification of GCE N Level.
. The Personnel should preferably be able to use Microsoft Office applications and collaborative tools in Google.
. The Personnel should preferably have 3 years working experience as a front desk receptionist or administrative role.
. The Personnel should have strong communication and interpersonal skills.
. The Personnel should have the ability to multitask, work independently, and in a team.
. The Personnel should have a calm disposition, a positive attitude to learn, and be able to administer basic first aid to students.