Admin Assistant

Admin Assistant

Work Location: Kovan
Working Hours: Monday to Friday, 9:00am - 6:00pm

Job Summary

We are looking for a reliable and organised Admin Assistant to support daily office operations. The role involves administrative coordination, assisting HR and Finance functions, and liaising with suppliers to ensure timely deliveries and compliance with safety requirements.

Key Responsibilities

• Manage filing, data entry, and document organisation to maintain accurate office records

• Assist in the creation and processing of purchase orders

• Coordinate with suppliers to track orders and maintain inventory records

• Handle incoming phone calls and emails, providing clear updates on delivery schedules

• Communicate with clients and suppliers effectively, including Mandarin-speaking stakeholders, to ensure smooth operations

• Prepare and maintain safety and compliance reports required by regulatory authorities

• Assist with finance-related coordination and documentation

• Use Microsoft Office applications (Word, Excel) for daily administrative tasks

Requirements & Preferred Qualifications

• Proficient in Microsoft Word and Excel

• Good organisational skills with the ability to manage multiple tasks

• Strong communication and interpersonal skills

• Detail-oriented and accurate in documentation and reporting

• Able to work independently and contribute positively in a small team environment