ADMIN ASSISTANT

Key Responsibilities

1. General Administration

• Handle daily office administrative duties.

• Manage incoming calls, emails and correspondence.

• Maintain proper filing of company documents and records.

• Monitor office supplies and arrange purchases when required.

2. Project Administration

• Assist project managers with documentation and coordination.

• Maintain project files, drawings, quotations and purchase orders.

• Follow up with suppliers and subcontractors on deliveries.

• Prepare and update project progress reports.

• Coordinate site visits and meetings.

3. HR & Staff Administration

• Monitor daily staff attendance and working hours.

• Maintain leave records and staff particulars.

• Assist with recruitment and interview arrangements.

• Maintain employee records and administrative forms.

• Coordinate workers training and certification renewals.

4. Purchasing & Procurement Support

• Request quotations from suppliers.

• Prepare purchase orders upon management approval.

• Follow up on material orders and delivery schedules.

• Maintain purchasing records and delivery orders.

5. Accounts Support

• Organise supplier invoices, receipts and delivery orders.

• Assist in checking invoices against purchase orders.

• Submit supporting documents to the Accounts Department.

• Maintain petty cash records, if assigned.

6. Office & IT Coordination

• Coordinate office equipment maintenance.

• Liaise with IT vendors on basic computer and email issues.

• Maintain office security, access cards and equipment records.

Job Requirements

• Minimum GCE O-Level, N-Level or equivalent.

• 1-2 years of administrative experience preferred.

• Proficient in Microsoft Word, Excel and Outlook.

• Good communication and organisational skills.

• Able to work independently and multitask.

• Experience in the construction industry is an advantage.