Job Summary
You will perform essential administrative duties to support the smooth operation of the office, including managing documents, handling financial transactions, coordinating supplies, and assisting HR and Finance teams with daily tasks.
Responsibilities
- Sort mail, invoices, and file documents to maintain organized and accessible records
- Enter daily data accurately into accounting software to support financial tracking
- Process Accounts Receivable (AR) and Accounts Payable (AP) transactions to ensure timely payments and collections
- Prepare and generate quotations and invoices for customers to facilitate sales and billing processes
- Manage and organize office documents and files to ensure proper documentation and easy retrieval
- Handle incoming phone calls, emails, and correspondence professionally to support effective communication
- Monitor office supplies inventory and place orders to maintain adequate stock levels
- Assist with travel arrangements and process expense claims for staff to support business travel needs
- Provide administrative support to HR and Finance teams by completing basic tasks as required
- Perform ad-hoc administrative duties assigned by management to support office operations
- Manage multiple tasks independently while maintaining attention to detail and meeting deadlines
- Communicate clearly and collaborate effectively with team members and external contacts
