Admin and Operation Assistant

Job Description

Your main role is to assist the operation department. Below are some of the jobs that may be assigned to you.

• Checking delivery orders slip with delivery reports and consolidating data into one report for management use.
• Assist in creating PO and liaise with supplier.
• Monitor, verify any discrepancies with supplier invoices.
• Assist Project Manager in all kinds documentation works whenever needed.
• Manage all sorts of reports as required by the Project Manager.
• Assist operation sites in ordering any items from supplier and follow up with delivery and billing.
• Liaise with the site office on any administrative support needed.
• Perform any ad-hoc tasks or duties as assigned,
• Provide basic administrative support including but not limited to filing, data-entrying, collating documents, receiving, sorting, photocopying.

Requirements:

• Prefer Diploma holder
• Competent in MS Office (especially Microsoft Office Excel)
• Experience in project coordination administrative work.
• Good administrative & organizational skills.
• Good communication skills especially with site workers and site supervisors
• Meticulous and able to consistently pay attention to details.
• Proficiency in Mandarin (spoken) is a plus as our site workers mainly speaking in mandarin for easier communication.