Job Description

►5 days work week, 9am - 5pm

Job Responsibilities:

1. Administrative Support (70%)

Manage visitors, visitor access cards, incoming calls, enquiries, and hotel arrangements for visitors.
Oversee daily office operations, including cleanliness, pantry supplies, stationery, groceries, first aid supplies, and vendor coordination.
Manage office maintenance and repairs, including cleaning services, copier machines, appliances, and office decoration.
Handle purchase requisitions for non-trade purchases, verify invoices, and submit them to Accounts for processing.
Manage company cars and leasing matters, including servicing, repairs, road tax, fines, purchase requisitions, invoice verification, and car key monitoring.
Assist with training arrangements, e-learning administration, and reporting.
Coordinate office and company events, festive gift hampers, farewell refreshments, and corporate initiative programmes.
Manage name card and envelope printing, company stamp orders, and weekly collection and distribution of mail.

Provide end-user technical support for laptops, printers, mobile devices, Microsoft Office, SharePoint, and other related IT issues.
Manage IT assets throughout their lifecycle, including assets used by overseas branches and representative offices, in coordination with local administrative staff.
Support daily IT infrastructure, systems, and operational processes.
Maintain IT asset and systems documentation, software licences, and IT training arrangements.
Support data protection and cybersecurity functions, including security system setup, maintenance, and implementation of information security measures.
Support IT governance and operational initiatives, including maintaining IT policies, controls, compliance monitoring systems, and governance frameworks.
Handle IT-related purchasing, including purchase requests and payment follow-ups.

Job Requirements:

Minimum 2 years of experience in office administration, facilities management, or a related function.
Diploma in Business Administration or a related field.
Basic knowledge of IT office concepts.
Proficient in Microsoft Excel, Word, and PowerPoint.

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on Apply Now.

We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Cherlyn Tan Yi Ling

EA Personnel Reg No: R26164252