Admin & Human Resources Executive

Innivate Pte Ltd | Ubi, Singapore
Salary: S$3,000 - S$3,200 per month
Full-Time | Monday to Friday | 8:30 AM - 5:30 PM

Join Our Team!

Innivate Pte Ltd is looking for a responsible, organised and hands-on Admin & Human Resources Executive to join our team in Ubi.

This is a great opportunity for someone who enjoys a varied HR and administrative role and wants to gain broad exposure across employee management, work pass matters, government claims, office administration and management support.

If you are detail-oriented, dependable and comfortable handling multiple tasks, we would like to hear from you!

Key Responsibilities

Human Resources

• Manage day-to-day HR activities including recruitment, onboarding, employee confirmation, performance management and employee exit processes.

• Handle work pass matters including applications, renewals, cancellations, appeals and monitoring of expiry dates.

• Prepare HR documents such as employment contracts, confirmation letters, resignation letters, promotion and transfer letters.

• Maintain accurate employee records including attendance, leave and allowances.

• Coordinate staff training and maintain relevant training, work pass, permit and insurance records.

• Process and coordinate government-related claims such as Levy Waiver, NS claims, Maternity/Paternity Leave, Childcare Leave and other applicable schemes.

• Handle employee expense claims and assist with insurance-related claims.

• Support the implementation and maintenance of HR policies and procedures.

• Maintain confidentiality of employee and company information.

Administration

• Manage day-to-day office administration including filing, scanning, documentation and data entry.

• Maintain proper physical and digital filing and record-keeping systems.

• Prepare basic reports, letters and internal documents.

• Coordinate stationery, pantry supplies, office equipment and facilities matters.

• Liaise with vendors and service providers when required.

• Assist with relevant government grant and funding applications.

• Support the maintenance of ISO-related documentation.

• Provide administrative support to management and other departments as required.

What We're Looking For

• Minimum NITEC / Higher NITEC / Diploma in Human Resources, Business Administration or a related field.

• 1-3 years of relevant HR and administrative experience preferred.

• Experience in HR administration, work pass/permit documentation or general office administration will be an advantage.

• Proficient in Microsoft Office, particularly Word, Excel and Outlook.

• Good written and spoken English.

• Strong organisational skills and attention to detail.

• Responsible and able to handle confidential information appropriately.

• Able to work independently and manage multiple priorities.

• Positive attitude with a willingness to learn and take on new responsibilities.

What We Offer

• Competitive salary: S$3,000 - S$3,200

• Company Profit Sharing

• Flexible Benefit Scheme

• Group Medical Insurance

• Monday to Friday working schedule

• Stable and supportive working environment

• Opportunity to develop across both HR and administration functions

Job Details

Company: Innivate Pte Ltd
Location: Ubi, Singapore
Position: Admin & Human Resources Executive
Employment Type: Full-Time
Working Hours: Monday to Friday, 8:30 AM - 5:30 PM
Salary: S$3,000 - S$3,200 per month

How to Apply

Interested candidates are invited to submit your updated CV/resume, together with your current/last drawn salary, expected salary and availability.

Please indicate Application - Admin & Human Resources Executive in the subject line.

Only shortlisted candidates will be contacted.

We welcome candidates who are responsible, committed and keen to grow with Innivate Pte Ltd.