Job Summary
The HR & Admin Executive plays a key role in supporting the organization's administrative and operational functions and Human Resources activities . Working closely with Management and Operations teams, this role ensures smooth office administration, efficient coordination, and compliant HR processes in a fast-paced environment.
Job Duties/Responsibilities
Administrative & Office Management
- Oversee daily administrative operations to ensure smooth and efficient office and hotel functions
- Manage office and operations supplies, purchasing, and inventory tracking
- Handle incoming and outgoing correspondence (emails, letters, packages)
- Prepare meeting minutes and follow up on action items
- Provide administrative and operational support to the operations team as required
- Support management with reports, schedules, and administrative tracking
- Ensure proper filing and documentation for audits and compliance
- Checking of invoices, tally daily operations cash register closure, petty cash records, and supporting documents
- Liaise with outsourced finance on billing and documentation matters
Human Resources
- Manage the whole recruitment process ( Job listing, sourcing and screening of candidates, arranging of interview, preparation of letters, work pass applications)
- Onboarding and Offboarding of staff
- Assist with probation, confirmation, and performance appraisal processes
- Administer payroll using hotel HR system
- Provide HR guidance on employee relations, disciplinary matters, and grievances
- Update HR policies and employee handbook in compliance with employment regulations
- Assist with training coordination and applications for government funding where applicable
- Maintain employee records and personnel files
- Submission of IR8A and IR21 forms
General
- Ensure confidentiality and proper handling of sensitive information
- Perform ad-hoc duties and projects as assigned by management
This job description is not intended to be exhaustive, and duties may be adjusted based on operational needs.
Job Requirements
- Candidate must possess at least GCE O level/NITEC Certification/Diploma
- 3-5 years of relevant administrative and HR experience, preferably in hospitality or service industries
- Experience in a start-up or fast-paced environment is an advantage
- Solid analytical skills, strong follow up, organized and detail-oriented
- Self-starter and able to work independently
- Flexible and ability to multi-task
