Overall role: You play a key role in organizing and coordinating the operations of an award-winning communications consultancy in Singapore, working closely with the founders of the agency and Finance Manager.
You will be working in a dynamic and fun workplace, helping to create an efficient and productive environment for talented consultants in the company. Additionally, you may be required to support different events and campaigns.
Scope of Work:
- Management of staff-related matters, including
- Staff onboarding and departure processes
- Annual leave and time-off matters.
- Process monthly expense claims.
- HR incentives and rewards.
- Staff bonding and company activities.
- Manage the upkeep of office facilities, including the reception area, meeting rooms, pantry, and stationery.
- Management of office and IT services & equipment, including working with building management office and relevant vendors related to IT.
- Organize and maintain staff and office contracts, creation and updating of records and invoices, including data entry and filing of documents.
- Verify and process Vendor invoices
- Prepare customer invoices and follow up on payments
- Any other ad hoc tasks assigned in relation to HR/Admin/Finance.
Requirements:
- Diploma preferred
- Proficient in Microsoft Office, especially Word, PowerPoint and Excel
- Experience in office administration
- Excellent interpersonal skills
- Capable of multitasking and working effectively in a fast-paced environment
- Effective written and verbal skills in English Language
- Experience in event management would be a plus
