Admin and Billings Assistant Manager

Our Digital Technology unit is seeking an Assistant Manager for our Administrative Operations and Billings team who can provide excellent back-office support to our project teams especially in the areas of:

• Project set-up and timesheet mapping of project team.

• Sales order creation and project maintenance in SAP.

• Trigger billings and monitor accounts receivable.

• Purchase request creation in SAP, supplier invoice validation and payment processing.

• Monitor accounts payable for monthly urgent payments (eg external consultants).

• Assist in resolving issues with other support functions.

• Monthly reporting of new work won.

• Assist with project risk assessment and due diligence submission.

• Assist project directors and managers in monthly tracking of the financial health of projects.

• Track balance budget and utilisation.

• Track revenue recognise against revenue billed.

• Timesheet clocking.

• Maintain document filing registry and document retention policy.

• Manage the site office's rental, utilities and cleaning services.

Reporting to the Administrative Operations Lead, you should have expertise in:

• Advanced proficiency in MS Office especially Excel and Word

• Being meticulous with details and numbers

• General administrative duties such as simple paperwork, collating data in excel reports, ordering stationery

• Liaising with internal project teams and Finance department on invoices, billing & payment processing

• Handling multiple projects

• Be a proactive and effective team leader and manager of people.

• Good written and oral communication and soft skills.

• Using Material Management and Sales Order functions in SAP and/or Dynamics 365

• Understanding of basic contract law and financial accounting.

• Monitor company certification and participate in various ISO teams preparation for recertification.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!