Job Summary
We are looking for a hands-on and organized Admin & Accounts Executive to support daily operations. This role combines administrative coordination with basic accounting duties, including handling customer job orders, invoicing, and supplier payments.
Key Responsibilities
Administrative & Operations Support:
- Manage front-desk duties, including attending to customer enquiries (walk-in / phone / WhatsApp)
- Prepare and process job orders, service records, and invoices
- Coordinate with mechanics on job status and update customers accordingly
- Maintain proper documentation of vehicle service history and records
- Schedule service appointments and manage daily workflow
- Liaise with parts suppliers on orders, deliveries, and pricing
- Monitor and maintain stock records for spare parts and consumables
Accounts Duties:
- Issue invoices, receipts, and follow up on outstanding issues
- Record daily transactions and perform data entry into accounting system
- Assist with bank reconciliation and petty cash management
- Support month-end closing and basic reporting
Requirements
- 1-2 years of relevant experience preferred (experience in automotive/workshop environment is a plus)
- Basic accounting knowledge (AP/AR)
- Proficient in Microsoft Office and accounting software
- Good communication skills, able to interact with customers and workshop staff
- Organized, detail-oriented, and able to multitask in a fast-paced environment
- Comfortable working in a workshop setting
Additional Information
- Work location: Kranji area
- 5.5-day work week (Monday-Friday + half day Saturday)
- Friendly and team-oriented work environment
- Salary commensurate with experience
Jayxen Ong | EA Licence No: 24C2176 | Shiny People HR Consultancy Pte. Ltd. | Registration No: R24121542
