Admin Account Assistant

About the Role

We are seeking a detail-oriented Admin Account Assistant to manage day-to-day bookkeeping, financial reporting, and reconciliation processes using Xero. The ideal candidate has hands-on experience with the Xero accounting platform and a solid understanding of accounting principles, month-end close procedures, and financial compliance.

Key Responsibilities

• Maintain accurate and up-to-date financial records in Xero, including accounts payable, accounts receivable, and general ledger entries
• Process invoices, bills, expense claims, and payment runs
• Perform bank reconciliations and resolve discrepancies in Xero
• Prepare monthly, quarterly, and annual financial statements (P&L, balance sheet, cash flow)
• Assist with month-end and year-end close processes
• Manage payroll processing and superannuation/tax obligations via Xero (or integrated payroll add-ons)
• Prepare and lodge GST returns and other statutory filings
• Reconcile intercompany transactions and subledgers to the GL
• Monitor accounts receivable/payable aging and follow up on outstanding items
• Support budgeting, forecasting, and variance analysis
• Liaise with external accountants, auditors, and tax agents as required
• Maintain Xero chart of accounts, tracking categories, and system configuration
• Ensure compliance with relevant accounting standards and internal controls

Required Skills & Qualifications

• Demonstrated proficiency in Xero or Similar Accounting Software
• Strong understanding of double-entry bookkeeping and GAAP/IFRS principles
• Experience with bank reconciliations, AP/AR, and payroll processing
• Proficiency in Microsoft Excel/Google Sheets
• Strong attention to detail and accuracy
• Good organizational and time-management skills
• Ability to work independently and meet deadlines