Job Description

Job Summary

We are seeking a detail-oriented and organized individual to join our team as a Full Time Administrative Assistant. The candidate will be responsible for various administrative tasks, including bookkeeping, order fulfillment, customer service, and inventory management.

Responsibilities

Provide administrative support to project teams to ensure smooth daily operations
Maintain accurate bookkeeping records to support financial tracking and reporting
Perform data entry and manage payroll functions to ensure timely and accurate employee compensation
Assist in preparing and processing invoices, quotations, purchase orders, and payment documents to facilitate financial transactions
Record and maintain accounts payable and accounts receivable transactions to ensure accurate financial records
Follow up on outstanding payments and invoices to improve cash flow and reduce delays
Perform ad-hoc administrative duties as assigned by management to support business needs

Preferred competencies and qualifications

Diploma or equivalent accounting or finance-related qualifications are a plus
Prior experience in administrative and accounting support roles is preferred
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) experience with accounting software (e.g., QuickBooks, Xero, MYOB) is an advantage
Strong organizational, time-management, and problem-solving skills
Excellent verbal and written communication abilities
Ability to maintain confidentiality and handle sensitive financial information responsibly