Accounts Specialist (AR/AP/Claims)

Summary

The Accounts Specialist is responsible for day-to-day operation in accounting managing account reconciliations, bookkeeping activities, tallying of sales reconciliations and variance analysis.

Job Description

1. Accounts Receivable

i) Data reconciliation: Conduct daily reconcile accounts receivable with customer payments in our internal application and update the sales report. Reconcile customer collections with the payment gateway to ensure no discrepancies. If any discrepancies are found, liaise with the respective department.

ii) Data Entry: Create the invoice details into the accounting system or tracking list.

iii) Verify incoming funds: Check bank statements to confirm receipts and enter all incoming funds into the accounting system.

iv) Review the AR aging report and follow up on payments for outstanding invoices.

2. Accounts Payable

i) Data Entry: Enter supplier invoice details into the accounting system.

ii) Process payments: Ensure payments are made accurately on twice monthly.

iii) Conduct monthly reconciliation of accounts payable with supplier statements of account (SOA), ensuring accuracy and resolving any discrepancies.

iv) Review the AP aging report and follow up on the outstanding invoices.

3. Staff Claim Processing

i) Prepare staff claims with their supporting documents and check with the claim policies.

ii) Execute payments accurately with complete documents within established timelines.

4. Compliance and Reporting

i) Audit Support: Provide documentation and support for internal and external audits related to accounts.

ii) Work with various departments to ensure all purchases are properly matched with invoices.

iii) Collaborate with various departments to provide data for cash flow forecasting and budgeting.

5. Others

i) Monitor on the Fixed Assets register.

ii) Update the Balance Sheet schedules.

iii) GST submission.

iv) Sales analysis report.

v) Bank reconciliation.

vi) Other Ad-hoc as assigned.

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