Job Title: Accounts Payable Clerk
Roles and Responsibilities:
The Accounts Payable Clerk is responsible for processing, verifying, and reconciling invoices and payments in a timely and accurate manner. The role supports the finance department in maintaining accurate financial records and ensuring compliance with company policies and accounting standards.
Key Responsibilities:
- Process supplier invoices, credit notes, staff claims, and payments accurately and in a timely manner.
- Verify invoices against purchase orders, delivery notes, and contracts to ensure accuracy and proper authorization.
- Reconcile vendor statements and resolve discrepancies with suppliers promptly.
- Maintain accurate and up-to-date accounts payable records and filing systems.
- Assist in preparing payment runs (cheques, bank transfers, or online payments) and ensure proper approvals are obtained.
- Monitor accounts to ensure payments are made according to agreed credit terms and company policies.
- Respond to vendor and internal department queries regarding accounts payable matters.
- Support month-end and year-end closing activities, including accruals and reconciliation of accounts payable ledgers.
- Assist with audits by providing necessary documents and reports.
- Ensure compliance with financial policies, procedures, and internal controls.
- Participate in process improvements to enhance efficiency within the accounts payable function.
Qualifications & Skills (optional section to include in job posting):
- Diploma or higher in Accounting, Finance, or related field.
- Prior experience in accounts payable or accounting is preferred.
- Strong attention to detail, accuracy, and organizational skills.
- Good communication and interpersonal skills.
- Proficiency in MS Office (Excel, Word) and accounting software (e.g., SAP, Oracle, QuickBooks).
- Ability to work independently and as part of a team in a fast-paced environment.
