The Accounts Payable Manager is responsible for overseeing the end-to-end accounts payable function across two core business verticals: distribution of new mobile devices and remanufacturing/ refurbishment of used devices. This role ensures accurate, timely processing of supplier invoices, effective cash flow management, and strong financial controls in a high-volume, fast-paced environment with global vendors.
Key Responsibilities:
1. Accounts Payable Operations
- Lead and manage the full AP cycle: invoice processing, 3-way matching (PO, GRN, invoice), payment runs, and vendor reconciliations
- Ensure timely and accurate processing of high-volume invoices related to device procurement, logistics, and refurbishment components
- Oversee multi-currency payments and cross-border transactions
2. Vendor &Stakeholder Management
- Manage relationships with key suppliers, including OEM distributors, logistics providers, and refurbishment partners
- Resolve invoice discrepancies, pricing variances, and disputes in coordination with procurement and operations teams
- Maintain strong communication with internal stakeholders (supply chain, warehouse, procurement)
3. Financial Controls & Compliance
- Establish and enforce robust AP policies, approval workflows, and internal controls
- Ensure compliance with audit requirements, tax regulations (e.g., GST/VAT), and company policies
- Support internal and external audits with accurate documentation and reconciliations
4. Cash Flow &Reporting
- Monitor AP aging and optimize payment cycles to support working capital objectives
- Prepare AP reports, accruals, and month-end closing schedules
- Partner with treasury/finance team on cash forecasting and payment planning
5. Process Improvement & Systems
- Drive automation and continuous improvement initiatives in AP processes (e.g., OCR, ERP enhancements)
- Ensure effective use of ERP systems (e.g. SAP, Oracle, NetSuite) for invoice and payment processing
- Implement KPIs (invoice turnaround time, error rates, cost per invoice)
6. Team Leadership
- Lead, mentor, and develop the AP team
- Allocate workload, monitor performance, and ensure service level standards are met
Qualifications and Requirements:
- Bachelor's degree in Accounting, Finance or a related field
- 6-10years of relevant experience, with at least 3 years in a supervisory role
- Experience in electronics distribution, mobile device trading, or refurbishment/remanufacturing environments is highly preferred
- Strong understanding of high-volume AP operations, inventory-linked invoicing, and supply chain finance
- Familiarity with 3-way matching, landed cost allocation, and vendor rebate structures
- Experience with ERP systems (SAP/Oracle/NetSuite) and process automation tools
- Strong analytical, problem-solving, and stakeholder management skills
- Ability to operate in a fast-paced, multi-entity, multi-country environment
