About the Role
We are seeking a detail-oriented, collaborative, and results-driven Accounts Payable Executive to join our Finance team. The ideal candidate will have experience in accounts payable within the pharmaceutical or life sciences industry, or other highly regulated environments, and be comfortable managing complex transactions and high-volume operations.
This role is integral to ensuring accurate and timely vendor payments, supporting month-end and quarter-end close processes, and maintaining compliance with internal controls and industry regulations. You will work closely with the Finance team to streamline processes, support audits, and contribute to continuous improvement initiatives.
Key Responsibilities
Invoice Processing & Payment Management
- Process vendor invoices and employee reimbursement requests accurately and in compliance with company policies and regulatory requirements.
- Match invoices to purchase orders and goods receipts verify approvals and supporting documentation.
- Code invoices to appropriate general ledger accounts, department cost centers, and project codes.
- Ensure timely payment runs and monitor payment schedules in Oracle NetSuite.
Vendor Management & Reconciliation
- Maintain and update vendor master data in Oracle NetSuite.
- Review and reconcile vendor statements resolve discrepancies promptly.
- Act as a point of contact for vendor inquiries, ensuring excellent communication and service.
Month-End Close & Reporting Support
- Assist in AP-related accruals and reconciliations during monthly and quarterly close.
- Support internal and external audits by preparing documentation and responding to queries.
Compliance & Process Improvement
- Ensure adherence to internal controls, company policies, and pharma industry compliance standards.
- Collaborate on process enhancements to improve efficiency and scalability within AP operations.
Cross-Functional Collaboration
- Work closely with Procurement, Finance and other colleagues to resolve issues and ensure smooth operations.
- Provide exceptional customer service to internal stakeholders and external partners.
Other Duties
- Participate in cross-training within the Finance team.
- Perform additional tasks as assigned by the Finance Manager or CFO.
EDUCATION, BEHAVIORAL COMPETENCIES AND SKILLS:
- Candidate must possess either Bachelor's Degree/Post Graduate Diploma/Professional Degree in Accountancy or ACCA equivalent
- Minimum 4 years of working experience
- Proficient in Microsoft Excel
- Attentive to details, with high standards of accuracy and precision
- Organized with the ability to multi-task in a fast-paced work environment
