Accounts Payable and Admin Officer

Job Description & Requirements

We are looking for reliable Accounts Payable Officer who is responsible for managing the company's payable functions, ensuring that all supplier invoices are accurately recorded, approved, and paid on time. This role supports financial accuracy, maintains strong vendor relationships, and ensures compliance with company policies and accounting standards. The ideal candidate is competent in prioritizing work and can work with little to no supervision. S/he is self-motivated and trustworthy.

Key Roles & Responsibilities

Accounts Duties (Accounts Payable)

1. Receive, sort, process and verify supplier invoices, and payment requests accurately and promptly
2. Ensure all invoices are properly authorized in accordance with company procedures before posting.
3. Prepare payment schedule and execute payment runs in accordance with agreed payment terms.
4. Reconcile supplier statements against company's books and resolve invoice discrepancies or queries
5. Maintain accurate and up-to-date accounts payable records, maintain proper filing and documentation of supplier invoices and payment records.
6. Assist with month-end closing activities, including GST reconciliations
7. Liaise with internal departments and external vendors on payment-related matters
8. Assist with process improvements to enhance AP efficiency and accuracy

Administrative Duties (when the Admin Assistant is on leave)

1. Answer and redirect telephone calls
2. Check and maintain company admin email
3. Manage all incoming and outgoing mails/couriers
4. Coordinate with the bank/agent for collection and withdrawal of money (Cash to Master funds CTM).
5. Documents filling in relation to cash collection and withdrawal of CTM
6. Other adhoc activities

Requirements & Qualifications

1. Basic knowledge of accounting principles and accounts payable processes
2. Strong attention to detail and high level of accuracy
3. Good organizational and time-management skills
4. Ability to meet deadlines and work underpressure
5. Problem-solving skills and ability to resolve discrepancies independently
6. Proficiency in Microsoft Excel and other MSOffice applications
7. Strong sense of confidentiality and professional integrity