CuriousCore is looking for an experienced, organised and dependable Accounts & Office Administrator to support our finance and day-to-day business operations.
You will manage routine accounting activities, maintain accurate records and ensure that administrative processes run smoothly and report directly to the General Manager (SG & MY). This role is suitable for someone who enjoys hands-on work, takes ownership of details and can manage multiple priorities in a growing organisation.
Key responsibilitiesAccounts and finance
- Manage accounts payable and accounts receivable, including invoice preparation, payment processing and collection follow-ups.
- Record and categorise financial transactions accurately in the accounting system, Xero.
- Perform monthly bank and payment-platform reconciliations with our freelance accountant asssistance.
- Maintain complete supporting documents for purchases, expenses, payments and receipts.
- Process employee expense claims and verify that submissions comply with company policies via our HRMS.
- Monitor cash balances, outstanding receivables and upcoming payment obligations.
- Liaise with customers and vendors on invoices, payments and account-related enquiries.
- Coordinate with the company's external accountant, auditor, tax agent and corporate secretary in Singapore and Malaysia.
- Support month-end and year-end closing activities.
- Assist with GST submissions, audits and statutory reporting where applicable from 2027 onwards.
- Maintain proper digital filing and retention of financial records.
Payroll and HR administration
- Coordinate monthly payroll inputs, including leave, claims, commissions or other adjustments.
- Maintain accurate employee records, leave information and administrative documentation.
- Support onboarding and offboarding activities, including document collection, equipment coordination and account administration.
- Support with key contract signing and company documents with shareholders.
- Comply with Singapore and Malaysia accounting and labour laws with SME consultation.
Office administration
- Manage office supplies and equipment.
- Coordinate with service providers e.g. cleaning.
- Maintain organised physical and digital filing systems.
- Support meeting, event and training logistics where required.
- Assist management with scheduling, document preparation and ad hoc administrative tasks.
- Identify opportunities to simplify or automate recurring finance and administrative processes using AI tools.
Requirements
- Diploma, degree or professional qualification in Accounting, Finance, Business Administration or a related discipline.
- 4–7 years of relevant experience in accounts, finance administration or office administration.
- Practical experience managing accounts payable, accounts receivable, invoicing and finance operations.
- Working knowledge of Singapore (and Malaysia) accounting and business-administration practices.
- Proficiency in Microsoft Excel or Google Sheets.
- Experience with accounting software such as Xero or a comparable platform.
- Strong attention to detail and a consistent record of meeting deadlines.
- Good written and verbal communication skills.
- Able to work independently, prioritise competing requests and follow through on tasks.
- High level of integrity and discretion when handling financial and employee information.
- Comfortable working in a lean environment where responsibilities may evolve.
Preferred attributes
- Experience supporting a small or medium-sized enterprise.
- Familiarity with payroll, CPF, GST and audit-support processes.
- Experience working with external accountants and corporate-service providers.
- Confidence in improving workflows using spreadsheets, cloud applications and automation tools.
- Service-oriented, resourceful and willing to help beyond a narrowly defined job scope.
Employee Benefits- $250 WFH budget (one-time)
- Insurance and Medical subsidy
- Annual $500 Mental Health Subsidy for Therapy and Coaching (or Dental)
- Annual $1500 learning and self-development subsidy
- Quarterly Team Day offsite retreat
- Work from home at least two days a week
- Free access to any short courses by CuriousCore and learning partners
- Work in a newly renovated office in Woodlands
- 14 days paid annual leave
- 4 days paid self-care leave a year
- Discretionary 13th month annual bonus
- Individual KPI and Company Revenue bonus
- Paid parental leave for Singaporeans & Singapore PRs
- A company work laptop will also be provided for your use
