Job Summary
We are looking for a hands-on and detail-oriented Accounts (AP/AR) & Office Administrator to join our Finance & HR team. This role combines day-to-day accounts payable and accounts receivable processing with general office administration duties, supporting the smooth running of finance operations and the office environment. The ideal candidate is organised, numerate, comfortable multi-tasking, and has 2-3 years of relevant working experience in Singapore.
Key Responsibilities
Accounts Payable (AP)
- Process supplier invoices, verify accuracy and obtain proper approvals before payment.
- Prepare and process payment runs (cheque, GIRO, telegraphic transfer) in a timely manner.
- Reconcile supplier statements and follow up on discrepancies with vendors.
- Maintain proper filing and documentation of AP records for audit purposes.
- Monitor payment schedules to ensure invoices are settled within credit terms.
Accounts Receivable (AR)
- Generate and issue customer invoices, credit notes and statements of account accurately and on time.
- Monitor and follow up on outstanding receivables assist in debt collection where required.
- Perform bank reconciliations and match incoming payments to customer accounts.
- Liaise with customers on billing queries and resolve discrepancies promptly.
- Support month-end closing activities related to AR, including aging reports.
Office Administration
- Manage day-to-day office operations, including procurement of office and pantry supplies.
- Coordinate with building management and vendors on office maintenance, security and facilities matters.
- Handle incoming/outgoing correspondence, courier arrangements and front-desk support as needed.
- Support HR and management with administrative tasks, including filing, data entry and record-keeping.
- Manage IT asset inventory, including laptops and office equipment - tracking issuance, returns and asset tagging.
- Coordinate onboarding/offboarding IT logistics, such as preparing equipment for new hires and retrieving assets from leavers.
- Liaise with IT vendors/service providers on equipment procurement, repairs and warranty matters.
- Maintain an up-to-date IT asset register and support periodic stock checks/audits.
- Ensure compliance with company policies on record-keeping and data protection (PDPA).
Requirements
- Diploma or Degree in Accounting, Finance, Business Administration or a related field.
- 2-3 years of relevant working experience in AP/AR and/or office administration, preferably in Singapore.
- Working knowledge of accounting software (e.g. Sage or similar) is an advantage.
- Proficient in Microsoft Office, particularly Excel.
- Meticulous, well-organised, and able to manage multiple priorities independently.
- Good interpersonal and communication skills, with a service-oriented mindset.
- Able to work independently as well as collaboratively within a small team.
