Accounts / HR Admin Executive

We are looking for a competent accounts/ HR admin clerk who can help to in all aspects of operations from general admin duities to exports. Basic booking experience and logistics knowledge will make a good teamplayer. The ideal candidate has experience in working in a SME and has good knowledge with Microsoft office apps.

Accounts

- To handle and maintain full set of accounts

- Familiar with accounting software, MYOB/XERO is a plus.

- Perform general accounting and finance duties including invoice processing, issuance of cheque, payment vouchers and receipt vouchers

- Matching of invoices received with PO, DO & Quotation, perform supplier statement reconciliations

- Update bank balances and prepare monthly bank reconciliations

- Liaise with suppliers and vendors regarding invoices and payment matters

- Verify staff claims and prepare petty cash summary for reimbursements

- Ensure proper filing of business correspondences and documents

- CPF submissions

- Any other ad-hoc responsibilities assigned by the management if any

- Submission for GST

- Submission for Income Tax

HR & Admin
- Application of new or existing employees

- Renewal of work permit/ s pass holders

- Assist in project team/ technician support schedule arrangement

- Assist in preparation of tender, quotation in related of contracts/job

- Call up/source of supplier to deal with good pricing in goods & etc

- Updating daily and following/filing up of paperwork of projects

- providing administrative and clerical services to ensure effective and efficient operations

- Listen and answering phone calls

- Maintain the general filing system and file all correspondence.

- Provide word-processing and secretarial support .

- Monitor the use of supplies and equipment and ordering of stationeries

- Coordinate the repair and maintenance of office equipment.

- Answer all incoming calls and handle callers inquiries and re-direct calls as appropriate and take adequate messages when required.

- Coordinate the repair and maintenance of office equipment.

- Greet, assist visitors

- Communicate with managers to coordinate schedule

- Prepare essential documentation, including memos, reports, and other forms of communication

- Handle human resource duties, including managing personnel databases and payroll

- Act as the organizational receptionist and receive calls and guests

- Answer and respond to organization emails and phone calls, and forward communications to appropriate parties as necessary

- Maintains and organizes meeting schedules

- Regularly check and maintain record of necessary office supplies

- Communicate regularly with staff to help procure needed items

Requirements:

- Min O level and or LCCI / Diploma in Finance/Accountancy or equivalent

- Detailed, organised, meticulous and yet adaptable, able to work independently and a good team player

- Good working attitude with interpersonal and communication skills

- Good working knowledge of MS Office, and adept at spreadsheets and file management systems.

- At least min 2 years of working experience in related role is required