Main Duties and Key Responsibilities:
- Raise Purchase Requisitions and Purchase Orders based on approved requests, ensuring completeness and compliance with company policies.
- Source quotations, perform price comparisons, and liaise with suppliers on pricing, lead time, and delivery schedules.
- Coordinate with internal departments to ensure procurement requests are justified and aligned with operational needs.
- Follow up on deliveries and resolve discrepancies in pricing, quantity, or specifications.
- Perform 3-way matching (PO, Delivery Order/Service Confirmation, supplier invoice) and coordinate with Accounts Payable for invoice verification and processing.
- Maintain supplier master data, approved vendor list, and proper filing of procurement documents.
- Prepare and issue invoices, debit/credit notes accurately and on a timely basis.
- Post and allocate customer receipts and follow up on unidentified or short payments.
- Monitor AR aging, follow up on overdue balances via calls/emails and escalate long-outstanding accounts where necessary.
- Liaise with internal departments and customers to resolve billing discrepancies and disputes promptly.
- Prepare customer statements and perform periodic AR reconciliations.
- Support collection efforts, including documentation for offsets, settlements, or payment arrangements where applicable.
- Assist in month-end closing activities for procurement and AR, including schedules, reconciliations, and supporting documents.
- Ensure all transactions are properly recorded within the reporting timeline.
- Support internal and external audits by providing relevant documentation and explanations for procurement and AR transactions.
- Maintain proper documentation for audit readiness and compliance with internal controls.
- Support process improvements and other duties as assigned by the Finance Manager.
Requirements:
- Diploma or Degree in Accounting, Finance, Business, or a related field
- Fresh graduates are welcome to apply.
- Proficient in Microsoft Excel (e.g., basic formulas, data entry, simple reconciliation)
- Basic understanding of accounting concepts (e.g., invoicing, receivables, reconciliation)
- Familiarity with PR/PO processes and exposure to accounting or ERP systems will be an advantage.
