Accounts Executive/Senior Executive

Position Overview

We are seeking a Senior Accounts Executive to manage the full spectrum of accounting and finance functions for the company. The successful candidate must be hands-on, meticulous, responsible, and able to work independently without an Accounts Assistant.

Key Responsibilities

1. Payroll

. Manage monthly payroll for approximately 20 staff, including CPF, leave, claims, and statutory deductions.

. Ensure accurate payroll processing and maintain proper records and reports.

2. Full Set of Accounts

. Manage end-to-end accounting functions, including AR, AP, invoicing, collections, supplier payments, general ledger, journal entries, bank and inventory reconciliations, accruals, prepayments, fixed assets, and balance sheet schedules.

. Ensure all accounting records are accurate, complete, and up to date.

3. Cash Flow, Banking & Payments

. Prepare and maintain weekly and monthly cash flow forecasts, including monitoring cash position, receivables, payables, and upcoming obligations.

. Manage working capital by planning payments for payroll, suppliers, inventory, rent, insurance, and statutory expenses.

. Monitor collections and payment cycles to identify and mitigate cash flow gaps, and recommend timing of payments and receipts to optimise liquidity.

. Oversee internet banking transactions, payment processing, and ensure proper authorisation of all payments.

. Perform regular bank reconciliations and monitor banking facilities and utilisation.

4. Monthly Reporting & Analysis

. Prepare monthly Profit & Loss reports and management analysis, including revenue, margins, expense trends, and variances.

. Maintain and reconcile Balance Sheet schedules and highlight key financial movements and risks.

5. Accounting System

. Maintain accurate and timely postings in UBS Accounting System.

. Ensure proper system usage for all accounting transactions and reporting.

6. Insurance & Asset Administration

. Manage renewal and administration of all corporate insurance policies (property, assets, motor, liability, D&O, and others).

. Maintain renewal schedules, ensure timely renewals, and liaise with brokers and insurers on quotations, claims, and documentation.

7. Property & Landlord Payments

. Manage rental and property-related payments, including deposits, service charges, and other tenancy obligations.

. Maintain proper records of tenancy agreements and payment schedules.

8. Independent Role & External Coordination

. Take full ownership of the accounting and finance function without an Accounts Assistant.

. Ensure all reporting, payment, cash flow, and renewal deadlines are met.

. Liaise with auditors, tax agents, banks, insurers, landlords, and other external stakeholders as required.

Qualifications & Requirements

. Diploma in Accounting, Finance, or related discipline.

. Relevant accounting experience, preferably in an SME environment.

. Strong knowledge of full-set accounting, AR, AP, payroll, inventory, and cash flow management.

. Familiarity with UBS Accounting System is highly preferred.

. Proficient in Microsoft Excel and internet banking platforms.

. Strong understanding of cash flow planning, working capital, and payment prioritisation.

. Experience in insurance and property-related payments is an advantage.

. Meticulous, organised, and able to work independently with minimal supervision.

. High integrity and ability to handle confidential financial information.