Job Description
Accounts Payable (AP)
- Process supplier invoices, credit notes, and debit notes accurately and timely
- Perform 3-way matching (Invoice, PO, GRN) and ensure proper approval
- Prepare weekly/monthly payment runs in accordance with agreed credit terms
- Handle petty cash management, including reimbursement, top-up, recording, and reconciliation
- Reconcile supplier statements and resolve discrepancies promptly
- Handle supplier enquiries and maintain good vendor relationships
- Ensure AP records are properly maintained and compliant with internal controls
- Prepare bank applications and related payment documentation
- Coordinate with banks on payment processing and confirmations
- Perform intercompany reconciliation, including billing, settlement, and variance analysis
- Resolve intercompany differences in a timely manner and support month-end closing
Accounts Receivable (AR)
- Issue customer invoices and credit notes accurately and on time
- Monitor customer accounts and follow up on overdue balances
- Prepare AR aging reports and escalate long-outstanding items
- Perform customer statement reconciliation and resolve billing discrepancies
- Coordinate with Sales and Operations on billing, returns, and credit issues
- Support credit control and collection activities
General / Finance Support
- Support month-end closing activities for AP and AR
- Assist with audit schedules and documentation
- Maintain proper filing and documentation (physical and digital)
- Participate in finance process improvement and system digitalisation
- Perform other ad-hoc finance duties as assigned
Education and Experience
- Knowledge of accounts payable and accounts receivable
- Knowledge of general accounting procedures
- Knowledge of relevant accounting software will be advantage (such as Navision)
- Knowledge of payment via Trust Receipt
- Proficient in data entry and management
- 1-3 years general accounting experience
Key Accounts Payable Skills and Competencies
- Organized and know how to prioritized work
- Attention to detail and accuracy
- Able to handle high volume
- Communication skills
- Vendor relationship skills
- Team work
- Professional integrity
- Ability to meet deadlines
