We are seeking a detail-oriented Accounts Payable Executive to manage supplier invoices, payments, and payables for our construction projects. The successful candidate will work closely with internal departments and external suppliers to ensure timely and accurate processing of payments in accordance with contractual and company requirements.
Key Responsibilities
- Prepare and process supplier invoices, payment claims, and tax invoices in accordance with contract terms and approved certifications
- Coordinate with Admin, Project Managers, Quantity Surveyors, and Procurement on payment matters, including variations and final accounts
- Monitor accounts payable aging and ensure timely settlement of outstanding payables
Prepare payment vouchers and process payments, including reconciliation with bank statements - Track and manage retention sums, including proper recording and release of retention payments
- Maintain proper documentation for invoices, approvals, payment vouchers, and payment advices
- Prepare monthly AP schedules and reports for management review
- Support month-end closing and audit requirements, including AP reconciliations and confirmations
- Liaise with suppliers, subcontractors, consultants, and auditors on payment and payables matters
- Assist with Accounts Receivable, if necessary
Job Requirements
- Diploma or Degree in Accounting, Finance, or related discipline
- Minimum 3 years of relevant Accounts Payable experience, preferably in the construction or project-based industry
- Familiarity with supplier invoicing, retention, and construction contract terms
- Proficient in Microsoft Excel and accounting software
- Good organizational and communication skills
- Able to work independently and meet reporting deadlines
