Accounts Executive (AP & AR)

Key Responsibilities

Accounts Payable (AP)

• Process supplier invoices and ensure accurate coding to the appropriate cost centre and projects.
• Verify supporting documents and approvals before posting invoices.
• Prepare payment schedules and process supplier payments on a timely basis.
• Reconcile supplier statements and resolve discrepancies with vendor
• Assist in monitoring subcontractor and vendor balances.

Accounts Receivable (AR)

• Generate customer invoices and progress billings based on project requirements.
• Monitor accounts receivable aging and follow up on outstanding payments.
• Allocate receipts and perform customer account reconciliations.
• Escalate long-overdue accounts to management when necessary.

Reconciliation & Month-End Closing

• Prepare monthly reconciliations for supplier and customer accounts.
• Assist in bank reconciliations and balance sheet schedules.
• Support month-end closing activities and journal postings.
• Ensure transactions are recorded accurately and completely.

System Migration & Data Reconciliation

• Verify and reconcile customer, supplier, and general ledger balances between legacy and new systems.
• Investigate and resolve discrepancies identified during system migration.
• Ensure supporting schedules and reconciliations are properly documented.

Administrative & Finance Support

• Maintain proper accounting records and supporting documentation.
• Assist in GST reporting and audit requests.

Requirements

Qualifications

• LCCI, Diploma, Finance, or related discipline.
• Minimum 2-4 years of relevant accounting experience.
• Experience handling Accounts Payable and Accounts Receivable functions.

Preferred Experience

• Experience in engineering, construction, M&E, or project-based industries.
• Familiarity with project costing and progress billing.
• Experience with ERP or accounting system migration projects is an advantage.
• Knowledge of GST requirements and accounting controls.