Accounts Executive (AP, AR & Bookkeeping)

About the Role
We are looking for a detail-oriented Accounts Executive with strong experience in Xero and the F&B industry to join our finance team in Singapore. This role will manage accounts payable, accounts receivable, and general bookkeeping, maintain accurate financial records and support the preparation of accounting schedules and month-end processes.

The ideal candidate is comfortable working in a high-volume transaction environment (restaurants, cafs, food production and delivery platforms) and has a keen interest in automation and AI tools to improve finance processes.

Key Responsibilities

Accounts Payable

• Process and verify supplier invoices for food ingredients, beverages, packaging, kitchen supplies and operating expenses in Xero.

• Match supplier invoices against purchase orders, delivery orders and goods received from central kitchens, outlets and warehouse.

• Manage payments to suppliers, logistics providers and service vendors (e.g., cleaning, equipment maintenance, rental, utilities).

• Reconcile supplier statements and resolve discrepancies with vendors.

• Monitor and manage high-volume recurring purchases common in F&B operations.

• Ensure proper recording and classification of cost of goods sold (COGS), kitchen supplies and outlet operating expenses.

• Track payment schedules and ensure timely payments to maintain strong relationships with suppliers.

• Maintain accurate records for multi-outlet procurement and central kitchen purchases.
  
  Accounts Receivable

  • Prepare and issue invoices for corporate customers, wholesale buyers and catering orders.

  • Reconcile sales from POS systems and online delivery platforms (e.g. GrabFood, Foodpanda, Deliveroo) against settlement reports.

  • Track and reconcile payments from payment gateways, delivery aggregators, and corporate clients

  • Monitor receivables and follow up on outstanding invoices.

  • Verify platform commissions, marketing deductions and promotional adjustments.

  • Ensure proper recording of daily sales settlements and deposits.

  • Support revenue reconciliation across multiple outlets and central kitchens.

    General Bookkeeping

    • Maintain accurate financial records and documentation.

    • Perform daily bookkeeping entries in Xero.

    • Assist with bank reconciliations and expense tracking.

    • Ensure compliance with Singapore accounting practices and GST requirements.
      
      Accounting Schedules & Reporting

      • Prepare and maintain accounting schedules (AP, AR, accruals, prepayments, etc.)

      • Assist with month-end closing activities.

      • Support preparation of financial reports and documentation for management.

      • Assist with audits and finance-related administrative tasks when required.

      Process Improvement & Automation

      • Identify opportunities to automate accounting workflows and reduce manual data entry.

      • Support the implementation or optimisation of integrations between procurement system, POS system, delivery platforms and Xero.

      • Maintain an interest in leveraging automation tools and AI solutions to improve reporting accuracy and operational efficiency.

        Requirements

        • Diploma or Degree in Accounting, Finance or a related field.

        • Minimum 3-5 years of accounting experience, preferably in the F&B industry.

        • Strong hands-on experience with Xero accounting software.

        • Experience reconciling POS systems and food delivery platforms is highly preferred.

        • Solid understanding of AP, AR, bookkeeping, and accounting schedules.

        • Familiarity with GST and Singapore accounting practices.

        • Proficient in spreadsheets (Google Sheets, Microsoft Excel).

        • Strong attention to detail and good organisational skills.

        • Ability to work independently and manage high transaction volumes.

          Preferred Qualifications

          • Experience working with multi-outlet F&B businesses or food manufacturing.

          • Familiarity with POS systems and delivery platform settlement reports.

          • Interest in finance automation, system integrations and AI-assisted workflows.

          What We Offer

          • Competitive salary and benefits package.

          • Opportunity to work in a dynamic F&B environment.

          • Supportive and collaborative team culture.

          • Opportunities for professional growth and process innovation.