JOB SUMMARY
Responsible for supporting day-to-day Accounts Receivable operations, including invoice processing, billing coordination, documentation tracking, and follow-ups. The role is hands-on and execution-focused, ensuring accuracy, timeliness, and compliance with established procedures.
RESPONSIBILITIES
Functional Reporting: Assistant Accountant / Accountant
Responsibilities (Accounts Receivable):
- Perform daily invoice processing and billing activities in accordance with established procedures and internal controls.
- Attend to customers invoicing-related enquiries and follow up to ensure timely clarification and resolution.
- Ensure all invoicing documents are complete, accurate, and properly supported beforsubmission for review or approval.
- Maintain and update customer, billing, and collection records accurately in the ERP system.
- Coordinate closely with internal departments (Sales, Operations, Finance) to facilitate timely issuance of invoices.
- Assist with follow-up on outstanding receivables and support collection activities, including SOA preparation and reminders.
- Track and maintain ship stamps / sub-certifications required for billing validation, based on prescribed checklists and timelines.
- Support invoicing related to project-based and contract-based transactions under guidance.
- Assist in the preparation of Accounts Receivable information for month-end closing and reporting.
- Support compliance with Singapore GST requirements in AR transactions, escalating any exceptions or uncertainties.
- Perform other ad-hoc Accounts Receivable duties as assigned by the superior.
KNOWLEDGE / SKILL REQUIREMENTS
- Good knowledge of Microsoft Office Suite like Word & Excel is a must.
- Experience in the maritime industry is highly preferred.
- Knowledge of NetSuite (Oracle) and Dynamics 365 are preferred.
- A strong understanding of Accounts Receivable (AR) processes and knowledge of Singapore GST is a must.
- Ability to handle high-volume invoicing efficiently.
- Strong analytical and problem-solving skills.
EDUCATION / EXPERIENCE REQUIREMENTS
- Bachelor's degree in Accounting & Finance (Diploma holders with strong experience may be considered).
- Minimum 2-4 years of hands-on experience,credit control, and receivables tracking, preferably in the Maritime or Engineering industry.
OTHER REQUIREMENTS
- Must be open to job rotations within the department.
- Strong interpersonal and communication skills to liaise with multiple stakeholders.
Business Edge Personnel Services Singapore
EA License No: 96C4864
EA Personnel Reg No: R1873093 (Loh Chiang Soon)
