We are seeking a detail-oriented and organized Accounts cum Admin Executive to support our finance department in maintaining accurate financial records and ensuring smooth day-to-day operations, statutory compliances and to provide valuable advice to the management. The ideal candidate will have a strong grasp of accounting principles, excellent numerical skills, and the ability to work efficiently in a fast-paced environment.
Responsibilities
Procurement & Accounts Payable (AP)
- Source, compare, and issue purchase orders for raw materials (timber, hardware, finishes) and factory supplies.
- Liaise with suppliers on delivery schedules, quality, and pricing.
- Process supplier invoices, verify against purchase orders and delivery orders, and schedule timely payments.
- Reconcile supplier statements and maintain accurate AP records.
Projects & Accounts Receivable (AR)
- Coordinate with project and production teams to generate quotation, invoices for customers.
- Perform project scheduling, tracking and analysis.
- Monitor accounts receivable, issue monthly statements, and follow up on outstanding payments.
- Process customer receipts and reconcile AR aging reports.
- Assist in sales order entry and ensure accurate documentation for each project.
General Admin & Office Support
- Maintain proper filing (physical and electronic) for all financial and procurement documents.
- Assist with administrative tasks such as answering phone calls, email and supporting factory administration.
- Prepare basic financial reports (e.g., AP/AR summaries) for management.
- Support in ad-hoc duties related to factory operations and office management.
Requirements
- Diploma in Accounting, Business Administration, or related field.
- Minimum 2 years of relevant experience in a similar combined role (Manufacturing and Construction industry preferred).
- Familiarity with procurement processes and basic accounting principles (AP/AR).
- Proficient in Microsoft Officeapplications and QuickBooks desktop software experience will be an addedadvantage.
- Meticulous, detail-oriented and with a strong sense of accountability, excellent organizational and time-management skills.
- Self-motivated and able to work well under deadlines, willing to learn and adapt quickly to change.
- Able to start work immediately or with short notice period.
