Position Summary
This role is a dynamic and essential part of our small team. The Accountant, Administrative, and Personal Assistant will play a triple role, managing the daily financial operations of the school, providing crucial administrative support for the entire organization, and offering personal assistance to the owner. This position requires a high level of trust, confidentiality, and discretion. The ideal candidate is a self-starter who is comfortable with both numbers and people, and is passionate about our mission of positive reinforcement-based training.
Responsibilities:
Accounting (approx. 50%)
- Manage all accounts payable and receivable, ensuring timely payments and collections.
- Process payroll for all staff, including tracking hours and managing deductions.
- Reconcile bank and credit card statements on a monthly basis.
- Prepare and maintain financial reports, including profit and loss statements and balance sheets.
- Manage tax filings and ensure compliance with all relevant financial regulations.
- Oversee budget management and financial forecasting.
- Maintain accurate and organized financial records using accounting software (e.g., QuickBooks).
Administrative (approx. 30%)
- Manage general office duties, including maintaining a clean and organized workspace, ordering office supplies, and handling mail and correspondence.
- Maintain and organize digital and physical files for the school.
- Work with the school manager in organizing and publishing shifts onto the HR system
- Coordinate and schedule company meetings and appointments.
- Assist with HR-related tasks, such as new employee onboarding and maintaining employee records.
- Act as a point of contact for external vendors, clients, and suppliers.
- Draft and proofread documents and presentations.
Personal Assistant (approx. 20%)
- Provide confidential administrative support to the owner, including scheduling appointments and managing calendars.
- Handle sensitive and personal information with the utmost discretion.
- Assist with personal errands and tasks as needed, such as booking travel, organizing events, or managing household vendors.
- Serve as a point of contact for personal and business communications on behalf of the owner.
Qualifications
- Proven experience as an accountant or bookkeeper.
- Strong administrative and organizational skills, with a track record of managing multiple responsibilities.
- Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite.
- Exceptional attention to detail and a high level of accuracy.
- Strong communication and interpersonal skills.
- Ability to work independently and take initiative in a fast-paced environment.
- High level of integrity and a strong sense of confidentiality.
- A passion for dogs and a commitment to the principles of positive reinforcement-based training.
