Perform accounts payable functions
- Perform accounts payable month end closing
- Prepare accounts payable related reports (aging report, payment schedule, etc.)
- Process vendor payments (eg, bank transfer, TT, LC, or bill financing)
- Manage and reimburse petty cash
- Check unposted invoices for year end closing
- Prepare monthly consignment reports and send to suppliers
- Verify and key in giro payments
- Reconcile monthly statements of account
- Liaise with banks and relevant authorities when necessary
Perform accounts receivable functions
- Perform accounts receivable month end closing
- Prepare accounts receivable related reports (aging report, etc.)
- Issue invoices for corporate, wholesale, cash sales (DV), misc income
- Email and send statements of account to customers
- Check unposted invoices for year end closing
- Handle sales collections from customers
- Check export documents to ensure that all export invoices are in order
Prepare & Update reports
- Check daily POS receipts and update the sales report
- Reconcile sales reports with the accounting system and identify any outstanding amounts
- Handle bank reward vouchers
- Check e-commerce sales from Shopify and update the e-commerce sales report
- Reconcile the e-commerce sales report with the accounting system and identify any outstanding amounts
- Check remittances from Shopify
Inventory
- Check inventory adjustments
- Verify that the cost of sales is accurately captured in the system
Perform monthly depreciation
- Handle fixed asset disposals
- Handle new asset acquisitions - tagging, tracking, and capitalization
- Maintain and update the fixed asset register
Prepare quarterly GST return
- Prepare monthly journal vouchers
- Reconcile bank statements
- Prepare XBRL financial statements for annual return filing with ACRA
Others Administrative Tasks
- Handle Letters of Credit (LC) applications and bill financing
- Liaise with Department Head on staff orientation and exit clearance
- Handle overtime and staff commissions for monthly payroll processing
- Handle leave and attendance administration
- Handle office administrative matters
- Handle internet, broadband, and IT contract renewals
- Handle office, van, and copier leasing matters
- Coordinate with Ubi Techpark management on leasing matters
- Handle stationery requisitions
- Handle corporate secretarial matters
- Manage server air-conditioning servicing and maintenance
- Order pantry refreshments, beverages, and mineral water
- Collect and distribute daily mail
- Coordinate with suppliers regarding the telephone system when necessary
- Assist in stock take
- Any other adhoc duties as required
