Accounts Assistant #ESY

Accounts Payable

. Perform 3 way match of vendor invoices, debit note & credit note against Purchase Order and Delivery Order. Investigate differences if 3 way match fails.

. Posting of vendor invoices into accounting system

. Checking of external service engineer OT claims prior to submission to recruitment agency for invoice issuance to the Company

. Generate AP aging report. Reconcile of AP and subledger of GL.

. Maintain records of vendor account and perform SOA reconciliation to ensure liabilities are fully taken up

. Perform bi-monthly intercompany reconciliation (AR and AP) via excel file upload to Intercompany Reconciliation Tool

. Check of employee expense claim ensuring adherence to expense policy and posting of expense claim

. Preparation of monthly payment runs (GIRO, TT, netting, cheque) in accordance with the payment calendar and requesting for bank authorizers approval.

. Review and update AP policy in accordance with the changes in Group Central Directive.

. Checking of vendor account creation in accounting system (4 eye principle check)

. Creation of customer account in accounting system

. Perform various internal controls in accordance with Group & Company's policy

General Ledger

. Preparation and posting of recurring and adhoc journal entries

. Posting of fixed assets depreciation and direct debit deduction from bank account.

. Perform bank reconciliation and PO clearing account

. Maintenance of Fixed Assets Register and perform physical fixed assets sighting and obtain confirmation from the HODs.

. Preparation and updating of monthly Balance Sheet Reconciliation Schedules (including Fixed Assets Register) with understanding of the transactions in the schedule

. Follow up on long outstanding transactions in the Balance Sheet Reconciliation Schedules

. Preparation and submission of monthly cash flow forecast & liquidity report

. Preparation of department expense (COO) report to HODs

. Support quarterly GST filing (AP side)

. Adhoc stock adjustments

. Update foreign exchange rate

. Support with quarterly and year end preparation of group reporting package

. Support project job costing including:

- Creating & re-opening of jobs

- Closing completed jobs at month end

- Generating & posting of engineer's timesheet

- Updating maintenance jobs in service timesheet template

- Generating job costing reports at month end

- Preparing monthly maintenance report

Interested candidates, please email your resume to [Confidential Information]

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted