Accounts and Admin Assistant

Key Responsibilities

• Prepare and process accurate, timely billing for warehousing, transport, and logistics services.

• Handle accounts receivable (AR) and accounts payable (AP), including calling customers for payment follow-ups.

• Contact banks or vendors directly to clarify or resolve billing and payment issues - take ownership to see things through.

• Verify supporting documents (delivery orders, job sheets, service records) before invoicing.

• Perform data entry, reconciliation, and record-keeping with precision.

• Maintain proper filing of invoices, receipts, and financial documentation.

• Support daily administrative and accounting tasks as needed.

• Ensure all financial and client information is kept private and confidential.

• Proactively identify and correct discrepancies or inconsistencies in billing data.

  Requirements

  • Nitec / Diploma in Accounting, Business, or related discipline.

  • 2-3 years of experience in billing or accounting, preferably within logistics, warehousing, or transport.

  • Skilled in Microsoft Excel (including formulas), Word, Google Suite, and familiar with accounting software and WMS systems.

  • Proactive and independent - takes ownership of tasks and solves problems without waiting for direction.

  • Strong numerical sense and attention to detail able to spot and correct errors quickly.

  • Comfortable making calls to customers, banks, or vendors to follow up or resolve issues.

  • Trustworthy and dependable with confidential information.

  • Diligent, and self-motivated, with a positive attitude and sense of responsibility.

  • Looking for a stable, long-term role in a growing company.